BPM Discos - Terms and Conditions of Hire.

1. A non-refundable booking fee of £25.00 or 15% of the Total fee (whichever the greater) is required on Confirmation of the Booking to secure the event date.
2.1) In the event of the Client wishing to cancel or postpone the Event for any reason the Booking Fee is non refundable and any costs incurred by the Company above the value of the Booking Fee will be passed on to the Client. The Client must notify the Company as soon as is practicable.
2.2) If the cancellation or postponement is made less than 30 days before the Event, the entire fee for the Event will be due.
2.3) At the Company’s discretion, the Company may agree to alter the date of the booking, such replacement date to be within 3 months of the original booking date, and subject to the Company being available on the replacement date.
3. Paying a booking fee for your event or function is a 100% binding guarantee of contract.
4. Non payment of a booking fee will allow us to change our work schedule without prior notice.
5. The hirer is responsible for any damage to our equipment or vehicles caused by any person during your event. You will be charged for the full cost of any repairs and expenses incurred during the repair period. You will be advised of any damage as soon as it is caused and notified of the repair cost as soon as possible.
6. We do not tolerate violent, aggressive or abusive behaviour from anyone under any circumstances. We also reserve the right to terminate our services at any time that we feel our personal safety is under threat. We do not take responsibility for ejecting any unwanted persons from any venue. You will be advised of any problems that we may have in this respect with any of your guests.
7. In the event of fire, flooding, public disturbance, terrorist activity or any other threat to the public, we will not be responsible to help in any way or evacuate any venue or building where we are present and or working within, unless the fire regulations for the venue specify otherwise. This would usually incur a vocal announcement.
8. All balances outstanding must be settled either by cheque - cash within 14 days of the event. Failure to adhere to this will result in the booking becoming null and void. If the cancellation is because the 'client' has not met the requirements of the terms and conditions within this agreement, no refund will be given.
9. We need a minimum of one hour to enter a venue and set up prior to the start time and also a similar time allowance at the end of the night to pack up. This time can be reduced if access is good and we are familiar with the venue.
10. If you are booking other entertainment (e.g. Singer, comedian, band etc) as well as hiring ourselves, please consider the amount of space available and where you are going to put the disco. Speaker location is usually best if it is no greater than 10 metres either side from the position of the presenter.
11. We reserve the right to refuse to continue any event prior to the start should there be insufficient floor space which would not allow the audio and lighting equipment to be assembled safely.
12. We reserve the right to substitute alternative entertainment should uncontrollable circumstances dictate the need to do so.
13.We will not be responsible for any damage or loss to private or public property caused by invited/uninvited guests.
14. All roadshow equipment that is used is checked prior to arrival and has been fully tested for safety by a qualified electrical engineer. If we are linking our equipment within a fixed in- House audio system, we reserve the right to refuse to do so if the equipment is considered to be unsafe or liable to cause damage to any component linked to it. The hirer is liable if post inspections prove that damage has been caused by faulty equipment other than ours. We offer a full PAT test facility to check venues prior to your function at an extra cost.
15. It is the responsibility of the hirer to make sure that there is an adequate provision of electrical power within ten metres of our set-up point. We require a minimum of 2 x 13amp outlets dedicated purely for our equipment (not in the form of an extension lead). Any damage caused to our equipment by an inadequate power supply or power interruption is the responsibility of the hirer; a site survey can be carried out at an additional cost. The hirer/client is fully responsible for any damage caused to the equipment by the use of noise limiters and the subsequent cut off and reintroduction of power without our consultation
16. All bookings should be taken on the understanding that the venue is in possession of the necessary entertainment & liquor licenses. We are not responsible if the venue is found to be in breach of the terms of their license.
17. By engaging our services through whatever means will constitute acceptance of our Terms & Conditions.
18. We reserve the right to alter any or all of the above at any time.